The summary section at the top of the Reviewing Pane displays the exact number of tracked changes and comments that remain in your document. Using the Reviewing Pane you can quickly ensure that all tracked changes have been removed from your document. Review, accept, reject, and hide tracked changes Review a summary of tracked changes Under Document Info, select Print Markup to clear the check mark.
Go to File > Print > Settings > Print All Pages. To remove markup from your document, use the Accept and Reject commands in the Changes group. Hiding changes does not remove changes from the document. Hide tracked changes and comments when printing To view the original document as if all the suggested changes were removed, choose Original. To review the changes, indicated by a red line in the margin, choose Simple Markup.įor a detailed view of the changes, choose All Markup.įor a preview of how the document will look if you make all the suggested changes permanent, choose No Markup. Go to Review > Tracking > Display for Review. This procedure gives an editor or reviewer the opportunity to see how the document will look with the changes. Note: To select or clear all check boxes for all reviewers in the list, select All Reviewers.ĭisplay changes and comments for specific reviewersĪn editor or reviewer usually wants to view a document as it will appear after their changes are incorporated. The check mark next to the item indicates that the item is selected. Select the type of change that you want to display.įor example, select Comments, Insertions and Deletions, or Formatting. On the Review tab, go to Tracking and select Show Markup. The comment appears in a ScreenTip.ĭisplay changes by type of edit or by reviewer Rest the pointer on a comment in the document. Point to Balloons and select Show All Revisions Inline. However, you can change the display to show comments inline and all deletions with strikethroughs instead of inside balloons.
The default in Word is to display deletions and comments in balloons in the margins of the document. (You might need to provide the document password.) Show or hide comments or tracked changes Display all changes inline Go to Review > Restrict Editing, and then select Stop Protection. (Note that you may have to click Reject twice if there was a deletion and then an addition made in its place.) Once you’ve gone through and rejected all the changes that you do not want to accept, click on the arrow underneath the Accept button and select the option to Accept All Changes.Note: If the Track Changes feature is unavailable, you might need to turn off document protection. If you want to reject the change, click Reject. If you want to accept the change, you can either click the Accept button or, as I recommended earlier, move on to the next one. If the change is a deletion, the dotted line should have changed to solid, directing you to the box with the deletion off to the side. If the change is an addition, the change should be highlighted in the text. Starting at the beginning of your document, click Next. You should see buttons that say Accept, Reject, Previous, and Next. Next, while still on the Review tab, look at the Changes section. This will allow your editor to see any additional changes that you make (accidental errors can occur when reviewing the suggested changes-like extra spaces-so leaving Track Changes on makes it easier for your editor).
You should also turn on Track Changes (if it isn’t still on) by clicking on Track Changes. You should see lines connecting to boxes on the right side of the screen with your editor’s name or initials along with the change that was made. To begin, open your document, go to the Review tab in the ribbon, look in the Tracking section, and make sure that All Markup (or Final Showing Markup in older versions) is selected.
Prevent turning off change tracking in word document how to#
But if you’re not familiar with Word’s Track Changes feature, seeing the marked up document alone can be overwhelming, much less figuring out how to go through it. After I’ve finished an editing job using Word’s Track Changes and sent it back to the author, the question I am asked most often is “So, how do I review this thing?” My first suggestion is always to go through the document first and reject the suggested changes you do not want to accept so that you can accept all the ones you do with one click.
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